Supplier management

You will have access to the following features.

Supplier self-service portal

Suppliers will be able to:

  • Preview the opportunity before registering.
  • View open, closed, unofficial and award projects.
  • Supplier dashboard with access to their current and historical projects.
  • Submit, edit or withdrawal submissions.
  • Review submission status and deadline.
  • Receive automated notifications on bid closings and site meeting reminders.
  • Setup alerts based on commodity categories.
  • Supplier Support portal.
  • Setup alerts based on agency.

Supplier database

You will have a centralized location to access all supplier information:

  • Extract supplier reports by commodity, emergency suppliers, geographical location.
  • Create and manage supplier lists.
  • View a suppliers audit of activity when submitting bids.
  • Review past performance ratings of suppliers and see past evaluations.
  • Search history of past notifications, meeting notifications, award notices, comments on file, etc.
  • Search the repository of uploaded documents with associated contracts, contacts and time stamps.
  • Align departments with common suppliers.


You will have access to the following features.

Purchasing team dashboards

  • Web based portal providing access to bid posting, bid management, evaluations, contracts, supplier database, etc.
  • Manager and Team Member dashboards that support workforce management, planning and communications to council.
    • Spend vs Budget reporting.
    • Project quantities, flow, status, cycle time.
    • Dates and open task lists.
    • Workload assignments.
  • Provide access to internal teams and 3rd party consultants with customizable access rights.

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Online bid advertising

  • Provide a complete suite of configurable options for procurement teams to create and automatically post solicitations.
  • Select between public, public pre-qualified, invitational, limited bids.
  • Choose between RFI, RFP, RFQ, RFT and if it is sealed or unsealed pricing.
  • Organize bid meetings with integration into Outlook Calendars and attendance tracking.
  • Define postdates and deadlines for registration, questions and submissions.
  • Create bids from scratch, use saved templates MS Excel imports or copy & edit past projects.
  • Specify mandatory documents (insurance, contracts, bonds, mandatory forms).

Supplier bid notices

  • Unlimited posting directly onto branded portal.
  • Automatic notifications go to relevant suppliers in the tens of thousands of registered suppliers.
  • Suppliers can access and download your publically posted bid documents for free.
  • Bid Takers get reminder notifications near submission deadlines.
  • More bids often means more competition and more competitive pricing.
  • You can choose to share bid takers automatically to drive competitiveness of bid submissions.

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You will have access to the following features.

Bid management

  • Allocate project teams (ie. procurement lead, procurement team, contracts team and evaluators).
  • Supplier questions are submitted and tracked through the platform.
  • Responses created by project team are consolidated into addenda, automatically posted with notifications emailed to suppliers.
  • Review bid takers.

Online submissions

  • Supplier’s complete submissions online while following the submission guide – Supplier know how to fix any bid irregularities.
  • Bid status is show with time remaining to complete the submission.
  • Missing information, documents and errors are shown by the compliance reviewer with links to where the supplier can resolve them.
  • Submissions only possible after 100% compliant.
  • Suppliers complete online forms where calculations are automatically shown.
  • Suppliers can use digital bonding.
  • Must acknowledge all terms, addenda, laws, appendices and items required in setup.

illustration of man carry stacks of paper


You will have the access to the following features.

Automated bid analysis

  • Eliminate weeks of labour intensive review of print / PDF type submissions and associated data entry.
  • Leverage the automated submission analysis to provide immediate bid comparison reports.
    • Pricing.
    • Specifications.
    • Question Responses.
    • References and Sub-Contractors.
  • Avoid spending time reviewing non-compliant bids or bids with submission irregularities with bid compliancy checker.
  • Eliminate opportunities for math and data entry errors while reducing possibilities of liability.

Online evaluation

  • Setup evaluation teams and define evaluation criteria, scoring and weights.
  • Use saved templates or custom evaluation forms and automatically send to the evaluators with automated notifications.
  • Real time reporting of evaluation status by evaluator to eliminate wait time and bottlenecks.
  • Automatically consolidate evaluation scorecards and rankings.
  • All aspects of evaluation and changes from consensus meetings tracked for auditability.

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You will have access to the following features.

Contract Award

  • Award to one or more suppliers.
  • Automatically send Award & Regret letters and post to the web portal.
  • Upload, track and search through all contract and related documentation including.
    • Contracts.
    • Purchase Orders.
    • Insurance Certificates.
    • Bonds.
  • Document uploads and revised files get added to audit file.

Automated audit filing

  • Track, review and export complete audit files of all steps and interactions with the solicitation.
  • Processes conducted in compliance with the published evaluation guidelines and ensures bid compliance.
  • Automated storage of data tables, evaluations contracts and Insurance Certificates.
  • Complies with the Broader Public Sector Procurement Directive, Trade Agreements, CETA.
  • Compliant with Freedom of Information and Protection of Privacy Act (FIPPA) et al.

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Post award

You will have access to the following features.

Contract management

  • Contract documentation automatically managed to ensure current and valid.
  • Track contract term, option years, warranty periods, firm-pricing periods, certificate expiration dates.
  • Automated Supplier notifications in advance of an expiring certificate to provide a link for upload the new documents for approval by the Purchasing Officer.
  • Internal email reminders ahead contract expiry, option extension periods and warranty periods.

Performance management

  • Document supplier performance to support future bid evaluations.
  • Create performance evaluation templates based on desired KPI’s.
  • Automated reminders to User Departments to complete online evaluations.
  • Upload performance files, pictures, site meetings, emails to support supplier performance ratings.
  • Supports scoring alternatives; 0 to 5, 0 to 10, Narrative, Supplier feedback, etc.

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